Description:

Job Purpose:  Co-ordinate and to manage the stores section in accordance with the relevant legislation, policies standard operating procedures and Supply Chain Management Policy of the Breede Valley Municipality.

Duties:  •Plan activities of section and allocate duties based on operational requirements and availability of staff and resources • Promote the organizational values of public service, equity, fairness, non-discrimination, respect, accountability and performance. •Ensure that all stock items are always readily available. • Monitor CCTV camera’s constantly. • Manage the storage and stacking of stock to ensure FIFO principles. •Compile and maintain an inventory register on the financial system Respond to audit queries and implement corrective measures. •Authorise requisitions to re-order stock. •Manage and oversee of the formal stock count process.•Monitor usage patterns of stock issued to departments for operational purposes. •Ensure proper maintenance and tracking of office equipment and furniture in order to promote an effective working environment. • Authorise the capturing of fuel issues on the financial system and administer the reconciliation of fuel issues, dip and pump readings. •Provide clarity/ answers to external auditors in relation to all store related queries. •Ensure that user departments are informed well in advance about the commencement date of the stocktake.  •Ensure stock balances reconcile with the physical stock on hand. •Coordinating processes and practices associated with the verification of invoices for completed works submitted by service providers. •Attending to the generation of requisition orders and related departmental issues. •Collate relevant specifications regarding tenders, quotations and formal quotations for section. •Compile evaluation documentation for tenders and RFQs for the section. •Participate in the asset management process by providing information during the annual auction in terms of legislations and policies. •Ensure that enquiries are professionally attended to and the necessary guidance or guidelines in terms of procedures accurately communicated to enable compliance. •Monitoring compliance with the standard operating procedures •Ensure that subordinates’ human resources needs are identified and attended to in order to supervise, support and monitor performance. •Updating and maintaining records, filing transactional documents for audit purposes. •Compiling up to date-records of material safety data sheets (MSDS) for chemicals/reagents.  •Ensure a safe and healthy workspace for all employees.

Requirements:

Minimum Requirements: National Diploma in Finance Management or equivalent NQF level 6 qualification, Computer literate(MS Office), 3 years relevant experience required.

Other Requirements: Code B Driver’s license, Good numerical skills, Good interpersonal and communications skills, Good Recordkeeping skills, Must be proficient in at least  two (2) of the three (3) official languages in the Western Cape, Attention to detail.

Competencies: (For detail description of competencies, read competency level 2 from page 707/770 of the Competency Framework on our website / on this link- https://bvm.gov.za/download/municipal-staff-regulations-competency-framework/)

Core Professional Competencies: Problem Solving, Planning and Organising, Organisational Awareness

Functional Competencies: Discipline Specific Skills, People Management, Task Management, Work Place Safety, Budgeting

Public Service Orientation Competencies: Interpersonal Relationships, Communication, Service Delivery Orientation

Personal Competencies: Action and outcome orientation, Resilience, Ethics and Accountability

Management / Leadership Competencies: Direction Setting, Impact and Influence, Coaching and Mentoring , Team Orientation.

PLEASE NOTE:  Please read the below conditions carefully, only those who comply with the conditions will be considered 

1. No late applications will be considered.
2. The Municipality is an equal opportunity employer and as such will observe the requirements of the Employment Equity Act and its EE plan
3. Note that BVM is using a new Recruitment Portal which is an online portal.
4. Only online applications will be accepted.  
5. To apply in assured confidence, please do so online via the Link:
6. When applying online: Please ensure that you fill in all required Fields.
7. Also attach an updated CV (Including details of at least 3 contactable WORK REFERENCES and the relevant numbers), certified copies of qualifications, and covering letter.
8. Any candidate appointed at the Breede Valley Municipality will sign an employment and performance agreement that will be subject to probation monitoring and performance monitoring in accordance with the Local Government: Municipal Staff Regulations. ‘
9. For enquiries contact the Human Resources Office at 023 348 4961 or on email address: jobs@bvm.gov.za 

   10. Canvassing with Councillors or any other decision-maker is not permitted, and proof thereof will result in disqualification.

   11. Fraudulent qualifications documentation will immediately disqualify any applicant.

   12. If you have not heard from us within 60 days of the closing date, please accept that your application has been unsuccessful.

    

   All applications should reach us by 22 March 2024 at 13:00.

    

   The Municipality reserves its right not to make an appointment.